URMC / Institute for Innovative Education / Center for Experiential Learning / Rooms and Resources / Room & Service Request Room & Service Request Note: CEL no longer reserves spaces at SON. Please submit a Room Request for SON here. This form is NOT for Medical Students. Please use the Medical Student Reservation form instead. Existing Reservation: YesNo Reservation Number:If you wish to modify an existing reservation, please enter your reservation number. Event/Course Title: Contact Information First Name: Last Name: Department: URMC Affiliation: URMC Affiliate (Internal)Non-URMC Affiliate (External) Phone Number: ( ) - Second three digits Last four digits Email Address: Event Details Date(s):If multiple dates, please enter all dates/times that apply. Setup Time: Start Time: End Time: Teardown Time: Total Attending: Rotating Count:Maximum number of people attending at one time. Cannot be greater than the Total Attending count. Total Non-URMC Attendees: (Room charge may apply.) Space Requested Location: AnySMH ACFMedical CenterSRB Location Possibilities: Note: CEL no longer reserves spaces at SON. Please submit a Room Request for SON here. Type: AnyLaboratoryClassroomSmall Conference RoomLarge Conference RoomComputer LabAuditoriumReception Desired Room:Enter "N/A" if no preference. Type Possibilities: All programs in auditoriums and HWH classrooms are to end 10 minutes before the hour or half hour. CEL Event & Classroom Support Media/Technology Assistance is available during regular business hours (Monday - Friday, 8 a.m. - 4:30 p.m.) for every day meetings, courses, grand rounds, etc. by submitting a trouble ticket through the Classroom and Event Scheduling Office, (585) 275-7666. Microphone:Room dependent. May require pickup at the CEL Main Office. YesNo Projector: YesNo Computer: YesNo Request for 15-minute media run-through with media technician:Requests should be submitted for first-time room users only and must be scheduled a minimum of 48 hours prior to your scheduled event. Schedulers will approve your request within 24 hrs. YesNo CEL Event & Classroom Support for Live Events such as Conference, Symposium, Reception, Ceremony, etc. The CEL Event & Classroom Support team cannot provide a technician to fully support a live event. All events requesting the support of an AV/Media technician should reach out to an external AV/Media company (i.e., Rip-n-Tear Media), for full event support. Media Services Requested: I will reach out to an External AV/Media Company for supportNo services needed Lectern (For Live Events):(Fees may apply.) YesNo Sound System (For Live Events):(Fees may apply.) YesNo Coordinated Services Required Note: If you are serving food, we are required to schedule a Trash Out by the Environmental Services Department and there is a fee associated with this. Will you be serving food?: YesNo If you are serving food, a trash out is required.Yes, please set-up a Trash Out for date(s) provided above: YesNo Note: SMD Environmental Services (EVS) hourly rate is $39/hour. There is a half-hour minimum charge for all services, per person, as assigned by the SMD EVS office. If you are cancelling your event/meeting, you must contact our office so that the trash out can be cancelled, also. If you do not cancel the reservation, you will still be charged for the trash out. Additional event furnishings, and/or receive assistance from a CEL Internal Event Coordinator: YesNo Parking: Reserve parking at MRB or SRB. Catering: See a list of Approved Caterers for University Events. Notes Notes: The CEL Classroom and Scheduling Office is open Monday - Friday, 8 a.m. - 4:30 p.m., and is located in the Medical School, Room 2-7525 Our Privacy Policy Contact CEL Your event has too large of a rotating count for this form. Please contact CEL for your request.